Allocate Optima 11 | The simple eRostering solution for all staff groups.

The simple eRostering solution for all staff groups.

The only eRostering system built specifically for the Australian health and care industries.

As the only eRostering system built specifically for the complex needs of the Australian health and care industries, Allocate Optima11 makes the process of creating rosters as simple as possible, while ensuring safe staffing, efficient use of resource and meeting the needs of your patients, residents and clients. It delivers proven, intelligent, end-to-end staff management based on one consolidated view of all staff groups and all staff types, whether full-time, part-time, permanent, temporary or casual.

Optima enables workforce optimisation in the healthcare setting with a significant system-wide return on investment (ROI) with improved efficiency and care.

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What can Allocate Optima11 do for you?

Safer Staffing

Bring your workforce together to match staffing levels to patient, resident and client needs


Roster across multiple locations and disciplines in real-time, integrating doctors, nurses, care staff and more

Integrated Management

Your dedicated Customer Success Analyst makes sure you continue to improve your workforce efficiency

New Face.
Same Personality

A new-look interface built on the functionality that everyone loves, makes rostering simpler and easier

Roster Where
You Want

Built for tablet devices as well as computers, Allocate Optima11 is the most accessible and convenient rostering system available

What can Allocate Optima11 do for your workforce?

Keep Your Roster in Your Pocket

Thanks to mobile technology, your staff can view their rosters from their smartphones, including booking vacant shifts and managing their annual leave allowances

Ensure Fairness
of Shifts

Increase fairness for shift and leave allocations, compliant with regulations

Getting Pay Right,
Every Time

With Allocate Optima11’s Award Interpretation Engine, your staff can be confident that they receive their wages correctly every time

Be an Employer
of Choice

Improve your attractiveness as an employer by ensuring the needs of future workforce generations are met, with empowering technology

Reducing the admin burden

Our solutions are developed in close collaboration with our health and care customers in order to automate the process of staff rostering and time and attendance management. They also automate the interpretation of awards and EBAs and deliver seamless integration with payroll and HR software.

Allocate Optima11  removes numerous processes by automating roster creation, saving time and effort while making better rosters for both patients and staff alike.

Allocate Optima11 unlocks greater benefits through its various add-on products like acuity-based rostering, deployment of community workers and more detailed health-specific analytics. Its ROI capability enables you to:

  • Reduce admin, overtime, minimum break payments, staff absence, casual and agency use
  • Improve leave management, utilisation of permanent staff, delivery of patient care and safety
  • Boost staff retention and engagement

“The benefits delivered to the health system have been: improved accountability for roster accuracy and skill mix; decreased leave balances, agency use and overtime usage; and increased payroll accuracy”

Program Director, NSW eHealth

Read the full case study
Health and care workers rostered across Australia every day
Workforce Management experience in Australian Healthcare, Aged & Community care industries
In pay generated by Allocate rostering systems in Australia from actuals every year

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How does Optima provide cost savings?

Optima streamlines operations by automating payroll. The software has an Award Rules Engine that has been developed to cater for Australian and New Zealand workforce conditions and ensures staff are paid correctly and according to the correct awards. The comprehensive rules automate the interpretation of awards and enterprise bargaining agreements. It allows you to update costs as soon as changes are made to the roster.

Optima highlights and reduces avoidable costs by better utilisation of the workforce. This leads to reduced dependency on casual and agency staff.

Is Optima an on-premise or cloud application?

Optima operates exclusively in the cloud through a SaaS solution to ensure best practice and better performance. It gives predictability of costs and reduces overheads whilst simplifying your internal technical processes. It is a fully web-delivered service which makes every part of the software accessible, anytime, anywhere.